There is no set formula for how to update project progress.The method that you choose depends upon the nature of the work being performed and your organization’s reporting requirements.Follow along with project management experts Bonnie Biafore and John Riopel as they share their tips for recording actual values in Microsoft Project.Bonnie walks you through how to set up a project for recording actual values, build custom views to make updates easy, manually update tasks and assignments, and import updates from Microsoft Excel.The exercise of measuring progress and entering it into the project schedule should happen on a periodic basis; the frequency of this exercise depends upon the amount of detail required to manage the project (more detail may require more frequent updates) and your reporting needs: · Once every week · Once every two weeks · Twice every month · Once every month Project progress measurement and schedule updating should happen according to the following cyclical process throughout the entire controlling stage of the project: · Capture Task Progress: The Project Manager collects information about the progress that team members have made during the current update cycle, perhaps verbally through a status meeting, a written log, or online system such as Microsoft Project Server.
Just remember to keep the cumulative and discrete data on two separate axes and all is well.
” “How do I update project progress once my project has started, and how often do I need to do this?
” “How do I go about getting these updates from my project Team? ” I answered this question in the following blog – How Complicated Does a Project Schedule Need to be to Complicate the Complications That we Face in the Invariably Uncertain World of Project Management?
In order to track their progress and forecast the remaining timeline, work effort, and costs for the project, Microsoft Project offers three progress tracking methods: Regardless of the selected progress tracking method, however, you will still need to manually mark project milestones as completed within Microsoft Project by using the ‘Percent Complete’ method and entering ‘100%’.
Throughout the controlling phase of a project, the Project Manager gathers progress information from the project team to reflect the overall progress of the project as well as to forecast the estimated time, work effort, and cost required to finish the project.